Food Allergy Policy, Protocols And Procedures

July 01 2020


PDS recognizes that food allergies can cause serious life threatening conditions for some students. In an effort to keep our students safe so that they can focus on learning and development, PDS will strive to limit those foods that have been determined to cause allergic reactions in students, acknowledging that we cannot guarantee an allergen free environment.

Peanuts and tree nuts can be an especially difficult food to limit; however, PDS will strive to be nut sensitive.

PDS will strive to be nut free in the cafeteria programs and at all receptions, programs, or special events during normal school hours. Foods that are brought to school by families including those served at receptions, fundraisers, holiday parties, birthday celebrations or food that is to be shared with other students must be from the PDS pre-approved food list. Due to the risk of cross-contamination, foods prepared at home may not be brought to school for the purpose of serving other students. Individual students, faculty, and staff may bring nuts and nut products for lunch and snacks for their individual consumption only.

Each student with a diagnosed food allergy is strongly encouraged to have a comprehensive Individualized Health Plan developed to meet his health needs, including an Action Plan to treat possible reactions to food allergies.

The following procedures are based on The Food Allergy and Anaphylaxis Network’s School Guidelines for Managing Students with Food Allergies 2009.



  1. Notify the school of the student’s allergies on the Health Form at the beginning of each year or if the allergy is diagnosed during the academic year, notify the school in writing as soon as possible.
  2. Work with the student’s physician and, to the extent necessary, the School Nurse, to develop an Individualized Health Plan that accommodates the student’s needs throughout the school including in the classroom, in the cafeteria, in after-care programs, and during school-sponsored activities.
  3. Work with the student’s physician and, to the extent necessary, the School Nurse, to develop a Food Allergy Action Plan.
  4. Provide written medical documentation, instructions and medications as directed by a physician, using the Food Allergy Action Plan as a guide. Include a current photo of the child for the Action Plan.
  5. Provide properly labeled medications and replace medications after use or upon expiration.
  6. Educate the student in the self-management of his food allergy including:
    • safe and unsafe foods
    • strategies for avoiding exposure to unsafe foods
    • symptoms of allergic reactions
    • how and when to tell an adult about an allergy-related problem
    • how to read food labels (age appropriate)
  7. Review policies/procedures with the student’s physician and the student (age appropriate) after a reaction has occurred.
  8. Provide current emergency contact information, and update all contact information throughout the school year if there are changes in phone numbers or address.
  9. Separated or divorced parents must include applicable provisions of their Permanent Parenting Plan Order in the development of the Food Allergy Action Plan.


  1. The School Nurse and Division Head will review health records submitted by parents and physicians.
  2. The School will ask students, families, faculty and staff to provide only non-nut food options from the PDS pre-approved list when bringing special treats or food for receptions, birthdays, or special events. Due to the risk of cross-contamination, homemade goods should not be brought or served.
  3. The cafeteria manager will review all foods purchased for the cafeteria to ensure they are tree nut and peanut free and will check all off-site prepared foods served in the cafeteria to make sure it is tree nut and peanut free.
  4. There will be an Allergy Free Table designated in the cafeteria. Students with nut allergies may eat at this table. Others can eat at this table as long as their foods do not contain nuts or nut products.
  5. Faculty who regularly interact with the students will be trained by the School Nurse to understand food allergies, recognize symptoms, and know what to do in an emergency.
  6. The School Nurse will store the medications appropriately and will be sure that an emergency kit is available that contains a physician’s standing order for epinephrine. Medications will be kept in an easily accessible secure location central to designated school personnel, not in locked cupboards or drawers. A student will be allowed to carry his own epinephrine, if age appropriate, after approval from the student’s physician, parent and school nurse, and allowed by state or local regulations.
  7. Following an allergic reaction, the School Nurse will review the Food Allergy Action Plan with the parents and student (age appropriate), after a reaction has occurred.
  8. The School Nurse and/or the Faculty will discuss field trips with the family of the food-allergic student to decide appropriate strategies for managing the food allergy while the student is away from campus. Students and Faculty will be instructed not to bring snacks or treats that contain tree nuts or peanuts.


  1. Will not trade or share food with others.
  2. Will not eat anything with unknown ingredients or known to contain any allergen.
  3. Will be proactive in the care and management of his food allergies and reactions based on his developmental level.
  4. If the student is allowed to carry medications on his person for the treatment of control of an allergic reaction, he will not share, show or allow others to handle medications.
  5. Will notify an adult immediately if he eats something containing the food to which he is allergic.

PDS Approved Food List (last updated August 2016)

Ingredients and manufacturing processes change frequently. Please always read the label.


  • AirHeads
  • Andes Mints
  • Blow Pops
  • Dum-Dums Lollipops
  • Fun Dip
  • Jelly Belly brand jelly beans
  • Jolly Ranchers
  • Junior Mints
  • Laffy Taffy
  • Lifesavers
  • Nerds
  • Pez
  • Pixie Sticks
  • Pop Rocks
  • Rolo
  • Sixlets (Good substitute for M&M’s)
  • Skittles –All varieties
  • Smarties
  • Spree
  • Starburst
  • SweetTarts
  • Tootsie Rolls
  • Tootsie Pops
  • Twizzlers – All wrapped varieties
  • Whoppers – Original Only
  • Vermont Nut Free- Skippers (Good substitute for M&M’s)


  • Chip’s Ahoy Chocolate Chip
  • Dare Foods Cookies- Several varieties are peanut free (At Fresh Market)
  • Keebler Fudge Stripes
  • Keebler Vanilla Wafers
  • Kellogg’s Rice Krispie Treats
  • LoftHouse Frosted Sugar Cookies (Sold in bakery at Superlo and Kroger) Clearly labeled Peanut/Tree nut-free
  • Nabisco Nilla Wafers
  • Newtons – Original Fig, Fat Free, Whole Grain, Strawberry, Raspberry
  • Oreo
  • Hand decorated butter cookies
  • cookies, cupcakes and candy – all peanut free
  • Ricki’s Cookie Corner No Nut Chocolate Chip Sticks -Please let them know it is for a school with a nut-free policy.


  • Doritos
  • Santitas
  • Sun Chips
  • Tostitos
  • Lay’s Potato Chips
  • Pringles
  • Ruffles Potato Chips
  • Rold Gold Pretzels
  • Cheetos
  • Pirate’s Booty


  • Annie’s Cheddar Bunnies
  • Cheese Nips
  • Cheez-It
  • Goldfish
  • Keebler Club
  • Nabisco Saltines
  • Triscuit
  • Wheat Thins
  • Keebler Grahams
  • Nabisco Grahams - Original
  • Nabisco Honey Maid
  • Teddy Grahams – Cinnamon, Honey, Chocolate, Chocolatey Chip, Mini


  • Breyers Vanilla Ice Cream
  • Breyers Pure Fruit Bars
  • Dole Fruit Bars – Variety 12 Pack (Strawberry, Grape, Raspberry
  • Luigi’s Real Italian Ice
  • Minute Maid Juice Bars


  • Fresh Fruit Tray
  • Vegetable Tray
  • Gibson’s Donuts
  • Pancho’s Cheese Dip
  • French Onion Dip
  • Domino’s Pizza
  • Papa John’s Pizza
  • Kraft Jet Puffed Marshmallows
  • Enjoy Life Chocolate Chips
  • Ghirardelli Chocolate Chips
  • Hershey’s Chocolate Chips
Presbyterian Day School
We know boys.

Presbyterian Day School (PDS) is a private, Christian preschool and elementary school serving 500 boys from 2-years-old through 6th grade.

With our mission of striving to glorify God by developing boys in wisdom and stature and favor with God and man, we take a holistic approach to education, nurturing the heart, soul, mind, and body of each boy.

4025 Poplar Avenue
Memphis, TN 38111


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